Home' micenet eMag : micenet August 2018 Contents H
ere are a few tips to ensure that
your awards night packs a real
1. Venue choice is more than capacity.
Obviously, you need a venue that can fit
your expected numbers, but here are
some other things I look for:
• One of the easiest ways to engage an
audience is with good content but this
only works if the screen size is
captivating – and a good screen size
can only be achieved with good ceiling
• Pillars are important when it comes to
holding up buildings, but painful for
awards nights! If your venue has pillars
ensure no one is “stuck behind the pole”
you can’t avoid it, add additional
screens so people can still see.
• Your audience will thank you if your
location enables them to get home
easily – and provides good options to
kick on for winners!
2. Connect your décor, theming and content.
From the first piece of communication that
goes out about your event the theme,
colour and message should be consistent.
When it comes to the night, carry that
theme and colour through your décor and
your on-screen content.
3. Include a show caller in your team. A
show caller will cue all operators to bring
the winner’s name up on screen, play the
music and cue the lights. They will be
listening for any anomalies in the run
People dread awards nights, mostly because some of the key opportunities
to engage the audience are generally missed.
order. The role of a show caller is to adapt and be able to think on the fly and ensure that
the right content goes to screen at the right time!
4. Use video rolls for your on-screen content. Although PowerPoint is user friendly to create, it
is limited in its functionality. By using video rolls and a professional playout software such as
PVP, you can add movement to your graphics, professional voice overs, progressive reveals
and you can play them in a different order if you need to! Think outside the square when
creating content – what about a circular screen, or a large blend screen that can show the
category, winner and photos all in one video roll?
5. Consider your lighting and audio. Great graphics, good sight lines and an amazing venue
will fall flat if there is no atmosphere, created through lighting and audio.
Here are some must haves:
• If the ceiling height allows it, table pin spots enhance your room as they highlight each
table. Go with low lying centrepieces to ensure they don’t impede sight lines.
• Professional follow spot operators will pick up the winners as they are announced and
put them in the spotlight as they make their way to the stage.
• Include some moving lights so your lighting operator can create special moments for
• Ensure you have stings of music cut to the high energy part of the song as people come
up on stage to accept their award. This not only gets the winner pumped but also gives
the audience no choice but to clap along and stay engaged!
6. Live to screen camera footage keeps the audience engaged as they can see the winners
accepting their award. Two cameras are best to give your vision operator different
perspectives to choose from.
7. Let winners do a speech. I know this is a contentious one because of time restraints, but
winners have worked hard, and the audience will connect more if they can hear the emotion
from the winner. Set the expectation from the beginning on how long speeches can be; but
let your winners have their moment. If you have less than 35 categories – you should be
able to present all awards, with speeches, in 90 minutes. Any more than that, only allow
major categories the opportunity to speak.
There are also the usual ones like engage a professional MC, break up your run sheet with
meals and entertainment – but I have tried to keep this list to some of the elements that
many don’t consider.
The main thing to remember is that awards nights should be fun – for the winners, the
audience and the event planners! m
Megan Peters is the event director at International Productions and has been recognised as MEA National
Event Manager of the Year. She can be contacted via firstname.lastname@example.org.
micenet | 69
HOW TO | MEGAN PETERS
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